Managing student immunization records is still a manual grind of spreadsheets, paper files and endless parent follow-ups. A school district partnered with ELWIS to build a secure, no-code app that centralizes vaccination tracking, automates communication and digitizes consent.
Operating in a documentation-heavy, compliance-driven setting, school nurses and district coordinators depend on accurate records. But student data spread across spreadsheets, paper cards and disconnected systems made immunization tracking slow, error-prone and hard to scale across schools.
Which students are missing immunizations?
Whose parental consent is still pending?
Where are records duplicated or out of date?
Are we compliant across every school right now?
Centralized records
One source of truth for every student’s vaccination history.
Digital consent
Parental approvals and documents tracked securely.
Automated reminders
Email and SMS follow-ups sent without manual chasing.
Secure by design
Sensitive health data protected as requirements evolve.
Every capability was shaped around school nurses and district coordinators — from clinic scheduling to mobile data entry.
PROFILES
Complete records with vaccination history, consent status and health notes, together in one place instead of scattered across systems.
DASHBOARD
A real-time overview of missing immunizations, pending consents and upcoming clinics, so coordinators always know where each school stands.
CONSENT
Secure tracking of parental approvals and uploaded documents, with a clear consent status for every student.
CLINICS
Schedule school-based vaccination clinics and generate student rosters automatically, without rebuilding a spreadsheet each time.
COMMUNICATION
Branded, multilingual reminders sent automatically by email and SMS — parents stay informed without staff making calls.
Parents get notices in the languages they speak.
Automated follow-ups replace letters and phone calls.
MOBILE ENTRY
Record vaccinations on tablets during clinic visits, even in a busy gym hall away from a desk.
REPORTING
Detailed exports for administrators and public health agencies, with full change tracking on every record.
ElwisApp blends custom development with a powerful no-code layer — the team focused on real health workflows instead of reinventing infrastructure.
Simpler to manage, fewer errors and less paperwork — records update themselves as clinics run, instead of after the fact.
AREA
BEFORE
AFTER ELWIS
Record keeping
Spreadsheets and paper cards
Centralized digital records
Parent consent
Letters and phone calls
Digital consent tracking
Compliance view
Manual, delayed reporting
Real-time compliance dashboard
Clinic day
Paper rosters and forms
Tablet-based data entry
The journey mirrors how nurses and coordinators actually run immunization programs — easy to learn for every role.
Set up the clinic and identify eligible students.
Send automated consent requests and reminders to parents.
Check outstanding approvals before the event.
Capture vaccinations on tablets; student records update automatically.
Generate follow-up lists and compliance reports.
Delivered on the ELWIS low-code platform — configuration, consent workflows, clinic scheduling, communication setup, design work and secure handling of sensitive health data.
For the first time we can see district-wide compliance the moment it changes — our nurses spend their days with students, not spreadsheets.
District health coordinator, ELWIS school deployment
Built on ELWIS’s flexible Type System, the app is designed to evolve with the district’s needs. New health initiatives, integrations and reporting can be added without rebuilding the system.
Nurses spend less time on admin and more time with students.
Automated reminders and real-time tracking keep records current.
Families receive timely notifications in multiple languages.
The same foundation supports new school health initiatives over time.
Book a 45-minute session tailored to your district’s size, compliance needs and deployment requirements. No generic pitches — just real workflows.
Installations, service visits and asset data for solar fleets — tracked in a single system.
